The successful candidate wll have extensive payroll knowledge built up over a number of years due to the nature of the role, as the business have recently implemented a new time & attendance system, as well as a new payroll system. This role provides an interesting challenge, as in the long term, they are looking to develop the current systems and processes, to automate what is left of the manual process, which will involve the merging of the two new systems.
Key responsibilities of this role include, but not exclusive to:
* Responsible for the monthly payroll (90+ Employee's), preparation for hourly (8 Staff) and monthly paid staff.
* Payroll processing, payments to EE's, HMRC, Westfield and Court Orders, for 4 sites.
* Inputting and checking of weekly timesheets from Time & Attendance System for all staff.
* Managing new starters and leavers, weekly timesheet approval / time off requests.
* Maintain and Monitor absence/sickness and balance holiday records.
* 52-week average holiday pay calculations for all hourly Staff.
* Dealing with system related queries.
* Calculating 6-monthly absence bonus for all staff via attendance register.
* Pay quarterly and monthly bonus payments.
* Dealing with requests for information from HMRC.
* Managing and paying attachments to earning, Court Orders for fines and council tax arrears, student Loans etc.
* Management of SSP, SMP and SPP and ensuring all forms are recieved.
* Management of Price Contributory Westfield Health Scheme and the Apprenticeship Levy Scheme.
* Inputting/Checking of auto enrolment pension information, sending to pension provider for assessment and ensuring correct pension deductions for staff.
* Responsible for Payroll Month end and Yearend Reporting /Closing.
* Monthly Wages & Salaries Reconciliation Payroll to Nominal Ledger.
* Input annual HMRC payment to bank for P11d's Class 1A NIC's.
* Code / check purchase invoices for agency staff for all sites, then pass to finance team for batch input into accounts system, authorising and clear query flag, ready for payment.
* Monthly KPI's for payroll within 5 days of payroll date & detailed breakdown of absence by reason / employee.
* Annual review of payroll allowances/Rates - Pensions,Meal Supplements, Nights Out, hours worked by staff and ensure that all HMRC Rules / NLW guidelines are complied with.
* General ad hoc assistance in the HR / finance team to cover holidays, sickness and busy periods.
* Writing and keeping up to date "How to" notes for the role and for employees, managers and Administrators for both the payroll and time & attendance system.
The ideal candidate will have the following skills and experience:
* Processing payroll for hourly paid and salaried staff in one monthly payroll, with various bonus schemes and processing additional manual payments.
* Excellent telephone manner and experience in building relationships, both written and oral
* Excellent Excel Skills - Intermediate Level or above - This is essential, as the payroll Excel working sheets use Lookups to pull data that need amending monthly.
* Ability to multitask, with great accuracy
* Good organisational and time management skills
* Ability to use existing systems and follow procedures efficiently and make suggestions for improvements
* Ability to use own initiative and work unsupervised, or as part of a team dependant on the task
* Knowledge in SSP, SMP, SPP, student Loans and attachments to earnings, and processing payments on HSBC bank system or similar.
* Must have experience in communications with HMRC and dealing with queries in a quick and efficient manner.
* Must have experience with payroll year end, checking payroll software updates.
* Experience of Project work, and changing clocking in + payroll systems would be an advantage.
This role would be perfect for an experienced Payroll Administrator who is in search of their next challenge, working for an established business, in an interesting role that will keep them busy, but with a manageable workload. If you are interested in the challenge stated, please apply at your earliest convenience to avoid disappointment.
Candidates must be eligible to work in the UK full time without restriction. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore if we have not responded to your application within seven days please note that on this occasion your application has not been successful.
Sharp Consultancy is a finance and accountancy recruitment specialist assisting accounting and finance divisions of businesses in the Yorkshire and Derbyshire area. With over 30 years' experience we pride ourselves on sourcing excellent finance professionals across all divisions of an accounts function, from finance administrators through to senior Finance Director appointments. Please visit our website for more information on accountancy jobs or accountancy recruitment; finance jobs or finance recruitment.
