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Purchase Ledger Clerk - Barnsley

  • Location: Barnsley
  • Salary: £21000 - £23000 per annum
  • Job Type:Permanent

Posted 17 days ago

  • Sector: Transactional Finance
  • Contact: Clerical Perm
  • Contact Email: sheffield@sharpconsultancy.com
  • Start Date: asap
  • Expiry Date: 07 November 2021
  • Job Ref: Aw37132_1633684135

Purchase Ledger Clerk - Barnsley

This is a leading manufacturing with a £80m+ turnover delivering consistent profits.

Working as part of a team the role we are recuirting is for a Purchase Ledger Clerk.

We are looking for an experienced person who will be responsible for;
*Ensuring all invoices/credits/debit notes are recorded onto the Purchase Ledger and are paid in accordance with Suppliers terms
*Maintain the accuracy of the Purchase Ledger postings in accordance with company policy
*Provide cover for Sales Ledger

Key Duties Include:

Daily;
*Post collection, opening & distribution as appropriate.
*Management of Purchase Ledger mailbox - print invoices/credits/debits & statements on a regular basis during the day.
*Registration of invoices - Nominal Ledger Coding of invoices/credits/debits for inputting on the PIR (purchase invoice register) matching to manual orders and delivery notes where applicable.
*Distribution of all invoices requiring authorisation for payment and management to ensure invoices are authorised & posted in a timely manner and paid in accordance with the Supplier's terms.
*Matching invoices to system generated purchase orders for stock, investigating any discrepancies by referring to the hard copy delivery note and/or referral to Procurement Department.
*Ensure invoices are authorised by relevant Managers and returned to Finance in a timely manner, amending nominal codes if necessary.
*Reconciling all supplier statements, requesting missing invoices and resolving queries.
*Dealing with supplier queries in a timely manner.
*Raising debit notes for non-conformances/shortages to ensure they are receiving credit of money due and that the Supplier's account is debited prior to their next scheduled BACS payment.
*Ensure timely processing of all purchase ledger filing of invoices/credits/statements/manual orders and delivery notes.
*Archiving and setting up new filing system for next batch of Invoices and labelling for ease of reference.
*Preparing, authorising and processing all supplier payments subject to the relevant signatures confirming the invoice can be paid when due.
*Process employee expenses forms for payment on the next scheduled BACS & in line with the Company policy for expenses. Any queries refer for guidance prior to authorisation for payment.

Weekly:
*Prepare weekly BACS payment runs, noting suggested payments with Cap Ex & Disruption costs for analysis.
*Prepare documentation for foreign payments, faster payments and CHAPs and enter onto Bankline, ensuring supporting documentation attached for reference & matching payment to Supplier accounts if appropriate.
*Prepare manual payments where necessary as for foreign payments.
*Ensure Standing Orders/Direct Debit payments have been matched to invoices on Supplier accounts.
*Prepare weekly Purchase Ledger reports
*Monthly
*Complete month end procedures and reports. Close the purchase ledger and produce/file month end purchase ledger reconciliation reports.
*Run Trade Creditors (in Excel) by due date on Day 1 following period end.
*Produce all Purchase Ledger reports in Excel and as PDF.
*Scan to file CAPEX/Utilities/Overriders & Sales invoices.
*All Sales department cost Invoices > £500.00 are required to be referred to MD prior to filing.
*Provide assistance to the Purchase Ledger Supervisor in reconciling invoices posted to goods receipted during the month.
*Issuing of Petty Cash ensuring money issued is matched by an authorised receipt, reconciling the nominal ledger to actual cash held at month end.

Other;
*Provide cover for Sales Ledger & Treasury as and when required
*General assistance within the Finance department as and when required
*Any other duties as and when requested by the Purchase Ledger Supervisor, Central Accountant, Financial Controller or Finance Director.

This job description is by no means exhaustive. Flexibility may be required when taking into account the changing context within which the company currently operates.

They offer a competitive salary dependant upon experience, 25 days annual leave plus stat, the hours are 8am - 4pm Monday to Friday, 37.5 hours per week.

The role is based in Barnsley and there is parking on site.

Candidates must be eligible to work in the UK full time without restriction. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore if we have not responded to your application within seven days please note that on this occasion your application has not been successful.

Sharp Consultancy is a finance and accountancy recruitment specialist assisting accounting and finance divisions of businesses in the Yorkshire and Derbyshire area. With over 25 years' experience we pride ourselves on sourcing excellent finance professionals across all divisions of an accounts function, from finance administrators through to senior Finance Director appointments. Please visit our website for more information on accountancy jobs or accountancy recruitment; finance jobs or finance recruitment.