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From Leading Shared Services to Supporting SEND Families – Meet Samantha Ryan

​When it comes to shared service management, Samantha knows her stuff.With a career built on navigating fast-paced change, leading high-performing teams, and staying two steps ahead of the next big thing in business ops, she’s seen (and solved) it all. But Sam’s talents don’t stop at spreadsheets and strategy—she’s also the author of SEND Help!, a heartfelt and practical guide for parents navigating the world of Special Educational Needs.In this Q&A, Liam O'Flaherty sat down with Samantha to chat about the reality of leadership in shared services—what it takes to thrive, what’s changing fast (spoiler alert: AI is knocking at the door), and why staying human in the digital age might just be the most powerful skill of all.Whether you're eyeing your first step into a shared services role or already deep in the trenches, Samantha’s insights are refreshingly honest, full of warmth, and packed with practical takeaways. Let's dive in.​What do you think future leaders should prioritise or focus on most in order to successfully make themselves appointable as a shared service manager?I think it’s less about ticking off qualifications and more about showing you can actually lead people through mess and change. You need to be someone who stays calm under pressure, communicates clearly, and isn’t afraid to get stuck in. If you’re the kind of person who sees a knot and wants to untangle it, you’re probably halfway there already. When leading a shared services team, you need to have one eye on how your operation is running right now and the other eye on what’s coming down the pipeline - the next new technology or shared services operating strategy. Curiosity is key to ensuring you always stay abreast of emerging technology and ways of working.​What are both the best and the most challenging aspects of being a shared service manager of a fast paced business?The best bit is the variety - you’re never bored. You get to fix things, improve how stuff works, and genuinely help people. I have always found great joy in my work and being of service to others, whether that’s leading a shared service team, a purchase to pay department or as a global process owner. The hardest part? There’s always something going on. Priorities change quickly, and you have to juggle a lot without dropping the ball. It can be exhausting some days, but also really rewarding when you get it right​What are your opinions about the relationship between a shared service manager and the CFO and CEO? What is critically important in building a successful partnership and providing the right support to the CEO/CFO?Trust is everything. They need to know you’ve got the detail covered, that you’ll flag issues early, and that you’re not sugar-coating anything. It’s also about understanding what keeps them up at night and making sure the shared service function isn’t adding to that. You’ve got to be steady, honest, and clear with no fluff.​What new key skills or attributes do you think the next generation of shared service managers are going to need to develop?Flexibility and digital confidence. Things move quickly now, and you’ve got to be open to learning new systems, new ways of working, and even letting go of old ways that aren’t cutting it anymore. People skills still matter too, probably more than ever. This current generation expect a work/life balance and flexibility – neither of which are bad things. So, ensuring you understand the needs of your team and the culture of your workforce is essential.​Are new technologies like Artificial Intelligence having much of an impact on your role as shared service manager yet? What impact do you think they will have over the next few years?Absolutely, AI has arrived. The key is to understand it, leverage it and not be afraid. AI can be really useful to shared service teams. Some of the repetitive stuff is getting automated, which is a win if it means teams can focus on the work that really needs a human brain. Over time, I think we’ll lean on AI more and more. It’ll still need people who understand the bigger picture and can spot when something doesn’t feel right. Shared Service leaders need to embrace AI and make it work effectively for their business.​Is it possible to maintain a reasonable work life balance at shared service manager Level or do you have to accept that there will be personal sacrifices in order to progress to that level?Honestly? There are busy seasons and tough patches where balance goes out the window. But I do think it’s possible overall, you just have to be clear with yourself (and others) about what’s non-negotiable. I’ve learned not to feel guilty about switching off, because you can’t pour from an empty cup.​Away from core knowledge, what personality traits have been critical to your success as a shared service manager? Are these natural or have you worked on developing them?Patience, humour, and the ability to stay calm when things get chaotic. Some of that’s just who I am, but I’ve definitely had to work on things like not taking things personally and learning to pick my battles. It’s a people-heavy role, so you need thick skin, but also empathy. What is the one single best piece of advice you were given early in your career that still holds true today?“Don’t wait to feel ready - just start” and “dress for the job you want, not the job you’ve got” (I actually think I first heard that on a Jennifer Aniston movie years ago!). I’ve learned that you grow into roles, not the other way round. Don’t wait to be asked to step forward in your role. Go that extra mile. Say yes, even if your voice trembles as you say it. Most people are winging it to some degree anyway.  In ConclusionSamanthas’s approach to leadership is the kind we all wish we worked with—real, grounded, and refreshingly human. From embracing AI to keeping empathy at the centre of decision-making, she reminds us that successful leadership isn’t about having all the answers—it’s about staying curious, stepping up, and staying calm when things get chaotic.Whether you're at the start of your shared services journey or eyeing your next big promotion, there’s something in Samantha’s story for everyone. And if you’re juggling a demanding role with life outside of work (who isn’t?), her reflections on balance, boundaries and being brave even when you’re not 100% ready hit just the right note.If you want to explore more of Samantha’s world beyond shared services, check out her brilliant book SEND Help!—a thoughtful, empowering guide for parents supporting children with Special Educational Needs. Because just like in business, when we work together, support each other, and lead with heart, amazing things happen.​Looking for your next career move in finance or accountancy? At Sharp Consultancy, our expertise lies in matching your potential with the perfect temporary, interim, or permanent position. With a well-established presence in Leeds and Sheffield, our seasoned team of consultants extends their services across Yorkshire and beyond. Don't wait for opportunity to knock, reach out to us TODAYand let's chart your career path together.​

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HOW ENGAGING WITH A MENTOR CAN BENEFIT YOUR CAREER 

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A career mentor can bring huge benefits and with their help and support, make a significant contribution to enabling you to achieve your professional goals. Not only can they be a real source of inspiration, but they will also have knowledge, expertise and advice that can help you at every stage of your career.

So how can you go about identifying a career mentor?

It is important that you spend some time determining what it is that you want to achieve from your relationship with a mentor and have some clear goals as to where you want to be in the coming year, three years, five years. As part of the exercise, try to understand what the key areas are that you feel you need support with as this will help you narrow down what you are looking for in a mentor and enable you to best identify someone to suit your circumstances.

Your mentor can be a senior colleague from another department or office location, or it could be someone from outside your place of work such as a former colleague or a respected industry figure. There are several options available to help you find a mentor; your company may run an internal mentoring scheme, or you may feel comfortable approaching somebody in the business direct. Education bodies, training institutions, professional membership bodies and regional and industry networking groups may also operate programmes that can put you in touch with potential members.

A mentor must be someone that you trust; much of what you discuss with them could be confidential and you will also need to ‘open up’ to them about your weaknesses and be honest about what is holding you back. Trust is fundamental to you being able to build a successful relationship from the outset.

Key qualities to look for in your mentor include someone that makes you feel comfortable and you can build a rapport with, someone whose career you admire – not only in what they have achieved but the route they have taken to reach their level – and someone who is prepared to give honest and constructive feedback. And remember, the mentoring relationship is two-way, so consider what you can bring – passion, enthusiasm and a keenness to learn will also contribute to a positive and successful partnership.

A good mentor will tailor their support to each individual based upon their areas of expertise and the support that is required. Typically, mentoring relationships will focus upon career advice, guidance on professional development, encouraging creativity and innovative ways of working, support with a specific project, suggestions on how to build upon a person’s strengths and address any weaknesses as well as learning and development of new skills.

It is important to remember that your mentor is offering to provide you with valuable help and support for free so it is essential that you are committed and open to learning from their advice – even when the feedback might be negative. Go into each session well prepared and with feedback on how you have put into practice what has been discussed in previous meetings.

There’s no set time-frame to how long a mentoring relationship will last; some people may have several mentors over the course of their career, others may work with the same person for many years.

Our top benefits of having a mentor:

  1. They help educate you and support you developing new skills

  2. They provide you with someone to talk to about your career outside of your work place

  3. Their advice is free

  4. They offer you a different perspective

  5. They are there to provide you with support

Sharp Consultancy specialises in the recruitment of temporary, interim and permanent finance and accountancy professionals.  With offices in Leeds and Sheffield our highly experienced team of consultants recruit for positions throughout Yorkshire and beyond. CONTACT US today for expert advice on your next career move.