The duties include, but are not limited to -
*Maintaining and developing the document management system for purchase ledger invoices including the user guide
*Scanning where required, checking, coding and allocation of invoices received
*Monitoring the workflow of documents through the document management system to the relevant staff in a timely manner and intervening to redirect where staff leave or on holiday
*Ensuring the workflow correctly reflects authorisation limits and procedures and posting them ready for payment once authorised by the Finance Manager
*Producing a payment run weekly or as required made up of a BACs run and a cheque run ready for checking by the Finance Director at the appropriate time
*Monitoring outstanding invoices in the system and chasing up invoices that have not been signed off by staff to ensure that payment terms are met
*Monitoring invoices held due to incomplete work, disputes or other factors and, if necessary drawing those to the attention of the Senior Finance Officer (Expenditure)/ Assistant Finance Manager
*Dealing with 'red letters'/demands for payment and bringing them to the attention of the Senior Finance Officer (Expenditure)/Assistant Finance Manager.
*Reconciling supplier statements, investigating, and resolving reconciling items
*Providing documentation and answering queries from staff in relation to invoices and payment of invoices
This is a great opportunity for someone with some strong Purchase Ledger experience to develop their career further where you play a key role in the efficient running of the purchase ledger function.
Sharp Consultancy is a finance and accountancy recruitment specialist assisting accounting and finance divisions of businesses in the Yorkshire and Derbyshire area. With over 25 years' experience we pride ourselves on sourcing excellent finance professionals across all divisions of an accounts function, from finance administrators through to senior Finance Director appointments. Please visit our website for more information on accountancy jobs or accountancy recruitment; finance jobs or finance recruitment.
Candidates must be eligible to work in the UK full time without restriction. To apply please send your CV to the e-mail address stated, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore if we have not responded to your application within seven days please note that on this occasion your application has not been successful.
