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Fund / Financial Administrator - Central Leeds

  • Location: Leeds
  • Salary: £28000 - £32000 per annum
  • Job Type:Permanent

Posted 27 days ago

  • Sector: Transactional Finance, Finance
  • Contact: Leeds Accounts
  • Contact Email:
  • Expiry Date: 03 March 2021
  • Job Ref: LCO36236_1612195711
As Fund Administrator working for a highly respected and successful financial services business based in Leeds you will be tasked in providing direct support to the to the investment team in all areas of the investment process and the administration of the assigned funds, to ensure the efficient planning and execution of the day-to-day functions of the funds and their investments.

Duties and Responsibilities will include:

*Co-ordinating all investment applications by ensuring the correct information is logged in the CRM system and that there are timely follow ups in line with internal KPI's
*Co-ordinate WIP reviews as part of the weekly team meetings and ensure that all information is up to date and accurate
*Performing AML checks on all parties involved in new deal completions and in monitoring the existing portfolio
*Co-ordinate the paperwork required for the deal completion process, from inception to completion, cash transfer and post-completion tasks, ensuring that this is appropriately collated and filed for future audit
*Manage the output collection process to evidence that the fund has achieved its non-financial targets
*Maintaining investment databases and other records in respect of all client fund portfolio investments; recording new investments, and liaison and reconciliation to Finance Department and financial systems for the purpose of recording budgeted investment returns and subsequent monitoring of actual income and realisations
*Ensuring the timely and accurate draw down of cash from client funds and collate the corresponding paperwork.
*Developing the Agenda for team meetings (e.g. weekly WIP meetings and quarterly portfolio review sessions) and preparing minutes/an action points tracker highlighting key actions and responsibilities.
*Documenting minutes from Investment Committee meetings and Portfolio Review sessions
*Ensuring that all portfolio companies provide monthly management information in a timely manner
*Take ownership of the quarterly reporting process, adhering to the timetable and ensuring that all third-party information is collated in a timely manner. This includes production of the report, the valuations spreadsheet, liaising with finance regarding the quarterly accounts, and ensuring that all CRM systems are up to date
*Planning timetables for and assisting with all client reporting and various audits per year (having regard to internal, FSA and other reporting deadlines) and ensure that any necessary internal/third party information or statistics are supplied to/requested from the relevant party to enable timely production of valuations, reports and accounts
*Working with the Marketing function to plan, co-ordinate and execute promotion of the Fund and its activities, including networking events when possible
*Helping to ensure that marketing collateral and the website is kept up to date.
*Co-ordinate the PR process for new deal announcements

Ideal candidates will have the following skills and experience:

*Previous experience in the administration of Regional Funds advantageous
*Previous experience in a financially based administration role, combined with a strong controls background. (Relevant experience in the financial services sector is not a requirement but would be useful)
*Previous experience in a compliance, audit, or operational role would be an advantage but is not essential
*Strong MS Excel modelling skills are essential as well as proficiency in Word, PowerPoint and database use
*You must have strong communication and interpersonal skills and be able to work with all levels of management.
*Excellent time management and a high level of organisation is essential, including the ability to work to tight deadlines and manage multiple projects independently.
*Strong work ethic and ability to work both independently and as part of a team.
Sharp Consultancy is a finance and accountancy recruitment specialist assisting accounting and finance divisions of businesses in the Yorkshire and Derbyshire area. With over 25 years' experience we pride ourselves on sourcing excellent finance professionals across all divisions of an accounts function, from finance administrators through to senior Finance Director appointments. Please visit our website for more information on accountancy jobs or accountancy recruitment; finance jobs or finance recruitment.

Candidates must be eligible to work in the UK full time without restriction. To apply please send your CV to the e-mail address stated, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore if we have not responded to your application within seven days please note that on this occasion your application has not been successful.